CEC AGM Update

The Climbing Escalade Canada 2017 Annual General Meeting is taking place in Canmore, Alberta on Sunday, Oct 15th. All those involved in the competition climbing community are welcome to attend in person or via Skype online. The usual AGM business will be dealt with but once the mundane chores are taken care of there is be a presentation about what the CEC does and an opportunity for discussion.

Location:
10:00 AM – 12:00
The Craft Room
Origin at Spring Creek
808 Spring Creek Drive
Canmore, AB
T1W 0K3

You can check in online using Skype. The Skype app can be downloaded here:
https://www.skype.com/en/

Skype Link:
NAME: CEC AGM 2017
https://join.skype.com/rxbjExdAEb0f

 

Board Meeting September 17, 2017

An OCF board meeting was held on Sunday September 17, 2017 at 3:00 p.m. in Toronto

Attendees: Kellen Tapley, Shaun Hunter, Lorraine Winger, Lisa Gray, Tyler Norton, Malek Taleb. Gillian Wyett

 

Motions passed:

OCF Memberships All Ontario athletes, Open and youth, are required to purchase an OCF membership in order to be eligible to participate in any OCF sanctioned competition, including the Bouldering National Series event.
Competition Official honorariums and role descriptions Jury President Honorarium – The OCF is to offer an honorarium to each Jury President who presides at an OCF-sanctioned competition. The honorarium is intended to somewhat compensate the Jury President for their out-of-pocket expenses (primarily gas and hotel) incurred in the course of their duties, not as a salary for the hours they contribute. The Jury President honorarium for the 2017/18 season to be $100 per day with an additional $50 if the Jury President runs a judging clinic and/or attends the gym the night before the competition to check out video system and the set-up of the routes, and an additional $50 if the Jury President needs to stay overnight in a hotel between the first and second day of a competition. In case of a Jury President and a Head Judge (only at Provincials) at a competition they will both receive the honorarium. Judges in training will not be paid an honorarium.

OCF Judge Honorarium – The OCF is to offer an honorarium to each OCF Judge who presides at an OCF-sanctioned competition. The honorarium is intended to somewhat compensate the OCF Judge for their out-of-pocket expenses (primarily gas and hotel) incurred in the course of their duties, not as a salary for the hours they contribute. The OCF Judge honorarium for the 2017/18 season to be $100 per day with an additional $50 if the OCF Judge attends the gym the night before the competition to check out video system and the set-up of the routes, and an additional $50 if the OCF Judge needs to stay overnight in a hotel between the first and second day of a competition. In case of a Jury President and an OCF Judge (only at Provincials) at a competition they will both receive the honorarium. Judges in training will not be paid an honorarium.

OCF Judges only required for Provincials in 2017-2018 season

Technical Delegate Honorarium – The OCF is to offer an honorarium to each Technical Delegate who participates at an OCF-sanctioned competition. The honorarium is intended to somewhat compensate the Technical Delegate for their out-of-pocket expenses (primarily gas and hotel) incurred in the course of their duties, not as a salary for the hours they contribute. The Technical Delegate honorarium for the 2017/2018 season to be $50.00 for pre-competition work including assembling running orders and posting of the running orders, usually includes being at the gym the night before the competition and $50.00 per competition day work including scoring and results and running orders if required for semi finals /finals.

Video Technician – The OCF is to offer an honorarium to each Video technician who participates at an OCF-sanctioned competition. The honorarium is intended to somewhat compensate the Video technician for their out-of-pocket expenses (primarily gas and hotel) incurred in the course of their duties, not as a salary for the hours they contribute. The Video Technician honorarium for the 2017/2018 season to be $120.00 for video set up (to a max of 6 hours) with any additional hours to be paid at an hourly rate of $20.00, and $50.00 for Video tear down (regardless of additional help from board or gym for tear down).

Position descriptions for the above officials as follows:

OCF Jury President (formerly called OCF Head Judge) – The Jury President has overall authority within the Competition Area. This authority extends to covering the activities of the media and all persons nominated by the organizer. The overall authority of the Jury President covers all aspects of the running of the competition. The Jury President presides over all meetings of competition officials and over organization and technical meetings with the competition organizers, team officials and competitors. Although the Jury President does not normally have a judging role, they may at any time choose to carry out any judging task generally assigned to the Co-Head Judge or other judges should they deem that necessary. The Jury President is responsible for briefing all officiating Judges on the application of the OCF and CEC Rules before the start of a competition. The Jury President can be responsible for running an OCF Directed Judging Clinic prior to the Competition.

The Jury President is a member of the Appeals Jury with the Technical Delegate and/or the OCF Judge.

OCF Judge (formerly called OCF Co-Head Judge or Head Judge) – The OCF Judge is a judge appointed by the OCF to assist the Jury President in undertaking all aspects of judging a competition. The Jury President or OCF Judge may also appoint Aspirant Judges to assist the OCF Judge in their judging duties. The OCF Judge is responsible for announcing the publication of starting and result lists, appeals, and any important changes to the competition programme.  The OCF Judge generally assigns the Route or Boulder Judges to their route or problem with information provided to him/her by the Volunteer Co-ordinator. For competitions where an OCF Judge has not been appointed or in case of absence of the OCF Judge, the Jury President will take over the duties of the OCF Judge.

The OCF Judge will be a member of the Appeals Jury with the Technical Delegate and can replace the Jury President on the Appeals Jury if the Jury President has been involved in the original decision.

OCF Technical Delegate – The Technical Delegate deals with all OCF-related organizational matters during the running of the competition. The Technical Delegate has the authority to ensure that the facilities and services provided by the competition organizer (such as registration of competitors and others; scoring and results service; and medical, media and other facilities) are in accordance with IFSC Regulations. The Technical Delegate is a member of the Appeals Jury with the Jury President and OCF Judge, and has the right to attend all meetings with the competition organizers, and take part in an advisory capacity in meetings of the Competition Jury. In the absence of the Jury President and before their arrival at a competition, the Technical Delegate acts on their behalf in respect to the organization of the competition within the Competition Area. Under exceptional circumstances, the Technical Delegate has the authority to decide to apply emergency measures, for instance an adjustment of the competition format. These measures are specified separately by the IFSC Rules.

For competitions where a Technical Delegate has not been appointed or in case of absence of the Technical Delegate, the Jury President will take over the duties of the Technical Delegate.

OCF Video Technician – Loads and transports video equipment to venue, sets up, tears down and transports equipment back to storage.

207/2018 budget 2017/2018 budget accepted as presented.
2017/2018 series rules Changes to series rules for the 2017/2018 series accepted.

 

Issues discussed:

  • CEC update
  • Chair’s update
  • Presentation of the 2016/2017 series Financial Statements
  • Presentation of the 2017/2018 budget
  • Finalization of series rules for the 2017/2018 series
  • Update re registration system
  • Finalization of the athlete information booklet for 2017/2018
  • Head judge schedule for 2017/2018 and development of certification program
  • 2017/2018 series competitions
  • Potential changes to the structure of the OCF board
  • OCF representative to attend CEC AGM

 

The next meeting will be held on Saturday November 11, 2017 at 9:30 a.m. in Oakville, ON.


Board Meeting August 12, 2017

An OCF board meeting was held on Saturday August 12, 2017 at 9:30 a.m. in Oakville

Attendees: Kellen Tapley, Shaun Hunter, Lorraine Winger, Lisa Gray, Tyler Norton, Malek Taleb. Regrets: Gillian Wyett
 

Issues discussed:

  • CEC update
  • Vice-Chair’s update
  • Changes to series rules for the 2017/2018 series
  • Presentation of competition official position responsibilities
  • Discussion re honorariums for Jury President, Head judge, Technical Delegate and Video technician
  • Head judge schedule for 2017/2018 and development of certification program

 

The next meeting will be held on Sunday September 17, 2017 at 3:00pm in Toronto, ON.




July 2017 Board Meetings

Summary minutes of Board of Directors’ Meeting

July 15, 2017 – July 23, 2017 – July 27, 2017

An OCF board meeting was held on Saturday July 15, 2017 at 9:30 a.m. in Toronto
Attendees: In person: Kellen Tapley, Shaun Hunter, Gillian Wyett, Lorraine Winger, Lisa Gray, Tyler Norton. Via telephone: Malek Taleb

Issues discussed:

  • CEC update
  • Chair’s update
  • Financial update
  • Selection of gyms to host OCF competitions in the 2017/2018 series

 

An OCF board meeting was held on Sunday July 23rd 2017 at 3:00 p.m. via conference call
Attendees: Kellen Tapley, Shaun Hunter, Gillian Wyett, Lorraine Winger, Lisa Gray, Tyler Norton, Malek Taleb

Issues discussed:

  • Update re CEC matters

 

An OCF board meeting was held on Thursday July 23, 2017 at 7:00 p.m. via conference call
Attendees: Kellen Tapley, Shaun Hunter, Gillian Wyett, Lorraine Winger, Lisa Gray, Tyler Norton. Regrets: Malek Taleb

Issues discussed:

  • Discussion re options for gyms to host OCF bouldering comp on Nov. 18/19

Final competition schedule for 2017/2018 series

Bouldering

Date

Gym

C,B,A,Jr,Open Bouldering Local 1

October 21,22

Coyote Rock – Ottawa

D,E Bouldering Local 1

November 4

Rock Oasis – Toronto

C,B,A,Jr,Open Bouldering Local 2

November 18,19

Boulderz Etobicoke

D,E Bouldering Local 2

December 2

True North – Toronto

OCF Bouldering Provincials
(D,C,B,A,Jr.,Open)

December 16-17

Altitude Kanata

CEC National Series Bouldering Event

January 27

Boulderz Etobicoke

Difficulty

Date

Gym

D,E Difficulty Local 1

February 3

Boiler Room – Kingston

C,B,A,Jr.,Open Difficulty Local 1

March 24,25

Aspire – Milton

D,E Difficulty Local 2

March 31

Climber’s Rock – Burlington

C,B,A,Jr.,Open Difficulty Local 2

April 7,8

Gravity – Hamilton

OCF Diff. Prov./CEC Nat. Ser. Diff. Event
(D,C,B,A,Jr.,Open)

April 21-22

True North – Toronto

  • A, Junior and Open athletes will compete on Saturdays and C and B athletes will compete on Sundays
  • D categories athletes are those athletes born in 2007 or 2008
  • E categories athletes are those athletes born in 2009 or 2010
  • Athletes born after 2010 will not be eligible to compete in the OCF 2017/2018 competitive series
  • The top 20 ranked eligible competitors in D, C, B, A, Junior categories will qualify to compete at each OCF Provincial competition
  • Open competitors not required to compete in a local event in order to qualify for Provincials
  • E competitors will not be eligible to compete at Provincial competitions

The next meeting will be held on Saturday August 12, 2017 at 9:30am in Oakville, ON.

 

Board Meeting June 10, 2017

An OCF board meeting was held on Saturday June 10, 2017 at 9:30 a.m. in Toronto

 Attendees:
In person: Kellen Tapley, Shaun Hunter, Gillian Wyett, Lorraine Winger, Lisa Gray, Tyler Norton
Via telephone: Malek Taleb

Issues discussed:

  • CEC update
  • Chair’s update
  • Feedback from gyms re hosting fees
  • Determination of competition fees and gym hosting fees for 2017/2018 series
  • Formats and quotas for competitions for the 2017/2018 series
  • Understanding of how speed is/will impact the 2017/2018 series
  • OCF Sponsors
  • Development of social media guidelines

 

The next meeting will be held on Saturday July 15, 2017 at 9:30am in Oakville, ON.

Board Meeting May 13, 2017

An OCF board meeting was held on Saturday May 13, 2017 at 11:30 a.m. in Oakville

Attendees: Gillian Wyett, Kari Robson, Lorraine Winger, Kaleb Taleb, Shaun Hunter, Sheila Marks, and Kellen Tapley. Incoming board members Lisa Gray and Tyler Norton

 

Summary of motions passed:

Bookkeeper Motion to hire Sylvia Jellema to take over all bookkeeping responsibilities starting June 1st.
Registration system To accept the proposal received from Will Johnson and Patrick Cooper to develop a new registration/membership system.
2017/2018 Executive The executive for the 2017/2018 year are as follows:

Chair – Gillian Wyett
Vice Chair – Malek Taleb
Registrar – Lisa Gray
Secretary – Shaun Hunter
Treasurer – Tyler Norton

2017/2018 Portfolios The portfolios held by board members are as follows:

Tour Director – Kellen Tapley
Volunteer Coordinator – Lorraine Winger
OCF Representative to the CEC board – Malek Taleb
Parent Liaison – Lisa Gray

 

Other issues discussed:

  • CEC update
  • Chair’s update
  • Proposals re Bookkeeper and Development of a new registration system
  • Debrief of Difficulty Provincials
  • Planning for Difficulty Nationals
  • Plans for the 2017/2018 series
  • Selection of executive roles and board portfolios
  • Discussion of suggestions received from members

 

The next meeting will be held on Saturday May 13, 2017 at 9:30am in Toronto, ON.

 


Board Meeting March 18, 2017

An OCF board meeting was held on Saturday March 18, 2017 at 9:30 a.m. in Toronto

Attendees: Gillian Wyett, Shaun Hunter, Kellen Tapley, Lorraine Winger, Kari Robson
By telephone: Malek Taleb Regrets: Sheila Marks,

 

Summary of motions passed:

Competition series for 2017/2018 To hold two locals per discipline next season which will be run in the same format as the 2016/2017 season but will exclude D category. D category will have two scramble competitions per discipline and top D athletes (11-10 yrs. only) will be invited to compete at Provincials. D will be separated into D (11-10yrs), E (9-8yrs), and F (7-6yrs). A and Junior athletes will have the option to compete in either their own category or open but cannot compete in both at the same competition.

 

Other issues discussed:

  • Chair’s update
  • Registration system
  • Head judge schedule
  • Plans for the 2017/19 series (competition schedule and categories)

 

The next meeting will be held at the annual general meeting on Saturday April 22 2017 between the first and second qualifiers in London, ON.